Erasmus+ grant for going on exchange (university)

What you need to have to hand

1. Cl@ve or certificado digital (if you’ll apply for the Ministry or CCAA complement).
2. Spanish bank account in your name (IBAN with a bank statement proving titularity).
3. University portal user (Relaciones Internacionales/Movilidad).
4. Dates of your stay (start/end) and host details.

Documentation

1. DNI/NIE en vigor, scanned clearly.
2. Certificado de matrícula for the academic year you’ll be away.
3. Resolución de adjudicación Erasmus+ from your university.
4. Learning Agreement signed by the three parties (you, home uni, host uni).
5. Carta de aceptación from the host university.
6. Bank ownership proof (document from the bank with your name and IBAN ES…).
7. Acreditación de idioma if requested.
8. Empadronamiento and, if relevant, familia numerosa/discapacidad for complements.

Step by step

1. Apply for the place at your uni. Use their portal, pick destinations and upload what they ask. You’ll get a resolución: keep it.
2. Prepare the Learning Agreement. Fill in the courses, get the signatures (many unis do this online) and upload the carta de aceptación from the host.
3. Sign the convenio financiero at your uni. Many allow electronic signature; others will call you to the Oficina de Relaciones Internacionales. No convenio = no payments.
4. Ministry complement (if open). Go to https://sede.educacion.gob.es with Cl@ve > Trámites > Universidades > “Ayuda complementaria Erasmus+ (KA131)”. Fill it in, attach matrícula, nominación and IBAN and sign the application.
5. CCAA complement (if any). Apply on your regional sede electrónica. Example Madrid: https://sede.comunidad.madrid/ayudas-becas/ayudas-complementarias-erasmus-universitarios. They usually ask for empadronamiento and the uni resolución.
6. Certificado de llegada. On arrival, get it signed by the host uni and upload it to your uni platform to trigger the first payment.
7. End of stay. Upload the certificado de estancia/salida and complete the EU Survey to get the final payment. If you made changes, attach the anexos del Learning Agreement.

Tricks that save time

• Don’t wait until the last day to set up Cl@ve/certificado: registration can take days and the sede sometimes fails.
• Chrome or Firefox on Windows usually work better than Safari for signing on sedes. Avoid annoying errors.
• IBAN in your name: upload a bank certificate of titularity; many unis require it.
• Realistic dates in the Learning Agreement: if you later change them, do the Anexo and tell your uni immediately.
• Insurance (health, accidents and RC): some unis mandate it; have it ready so the convenio isn’t delayed.

Common mistakes that can derail your application

1. Missing the deadline for the Ministry or CCAA aid: you’re out, no appeal.
2. Not uploading the certificado de llegada: the first payment won’t be released.
3. Using someone else’s bank account: payment rejected.
4. Learning Agreement without all signatures: the convenio gets blocked.
5. Not doing the EU Survey: final payment stopped and they may reclaim funds.
6. Uploading blurry photos of DNI/matrícula: they’ll request new files and you’ll get delays.