Certificate from the Registro Mercantil (vigencia, cargos y estatutos)

What you need to have to hand

1. Company name and NIF. Avoid homonyms; the correct CIF saves you asking for the wrong company.
2. Province of the Registro Mercantil where the folio is registered (if the company moved, check it first in the BORME).
3. Email and card to pay the arancel and receive the PDF with CSV.
4. If you want paper for apostilling or physical submission, think if the delay is worth it.

Documentation

• Company details: name, NIF and Registro province.
• Your applicant details: name, DNI/NIE and email.
• Payment receipt: the sede generates it when you pay.
• (Optional) Power/representation: not required to request, but attach one if you have it.
• (If folio moved): details of the new Registro so you don’t lose days.

Step-by-step

1. Go to the sede de los Registradores: https://sede.registradores.org/site/mercantil and pick Certificaciones mercantiles (if you only need a quick check: Nota simple mercantil).
2. Find the company by NIF or name. If unsure, check the BORME first: https://www.boe.es/borme/.
3. Choose the certification: the usual one is Vigencia y cargos. You can also request Estatutos vigentes or a certificación literal if they demand it.
4. Identify yourself with Cl@ve or a certificate if you want to save data/invoice; otherwise continue as guest.
5. Fill the form with your details and confirm the selected company is the correct one. Add notes if the recipient needs a specific wording.
6. Pay the arancel by card. Keep the Order Nº and the receipt.
7. Receive the PDF with CSV or the Registrador’s signature in 24–72 h hábiles by email. If you chose expedición en papel, wait for the provincial Registro Mercantil to tell you when to collect it.

Time-saving tips

• If it’s for a bank or a tender, request “Vigencia y cargos” directly. You’ll avoid rejection for sending a nota simple.
• Check the CIF in the BORME or on old invoices. Homonyms are the usual reason to pay twice.
• CSV is valid: the PDF with CSV is fine for electronic procedures. Only ask for paper if you need an apostilla or they explicitly require paper.
• Practical expiry: many organisations ask for certificates under 3 months old. Don’t get it too early.
• Folios moved: if the company changed province, request it at the current Registro. If you order it from the old one you’ll waste time being redirected.

Typical mistakes that can derail the process

1. Ordering a nota simple when they need a certificación: it gets rejected and you pay twice.
2. Picking the wrong company because of a homonym: refunds are rare.
3. Not checking the current province of the Registro: delays from transfers.
4. Ordering paper unnecessarily: it takes longer and sometimes you pay for courier.
5. Using third-party “certificate” sites: inflated prices. The official site is the sede de Registradores.